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1. Community Physician’s Clinic is a large clinic with 85 physicians. They treat about 9,000 patients each week. Coding professionals are expected to code 100 clinic records each day.

How many FTEs are needed to code these records?

*(Assume a five-day work week and 7.5 as a productive day.)*

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2. The coding section in the HIM department shows its first-quarter budget analysis as having a budgeted cost of operation of $72,000. However, the actual cost of operation was $76,000.

Calculate the budget variance. Round to one decimal place.

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3. Last month, the ROI specialist received 580 requests for information. He was able to answer 307 within the specified time frame of three working days.

What is the rate of compliance in answering requests within the specified time frame? Round to two decimal places.

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4. In September, the hospital had three coding professionals who coded 1,500 inpatient records, and 22 of the records failed the quality screens.

a. What is the average number of records coded by each coding professional?

b. What was the average number of records coded each working day (Monday through Friday at 21 workdays) in September? Round to two decimal places.

c. What percentage of records passed the quality screens? Round to two decimal places.

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Please provide formulas used to get the answer.

Answer :

To meet the coding needs of the Community Physician's Clinic, 18 Full-Time Equivalents are necessary. The budget variance for the HIM department's cost of operation is $4,000. The ROI specialist has a compliance rate of 52.93% in answering requests, and each coding professional averaged 500 records with a quality pass rate of 98.53%.

Calculations for the Community Physician's Clinic and HIM Department

1. Full-Time Equivalents (FTEs) Needed to Code Records: The clinic treats about 9,000 patients each week. If coding professionals can code 100 clinic records each day and work a five-day work week, the total records coded per day by one professional is 100. Given that there are 7.5 productive hours per day, to find the number of Full-Time Equivalents (FTEs) needed, we would calculate: (9,000 records per week) / (100 records per professional per day * 5 days) = 18 FTEs.

2. Budget Variance: The difference between the budgeted cost of operation ($72,000) and the actual cost ($76,000) is the budget variance. Budget Variance = Actual Cost - Budgeted Cost = $76,000 - $72,000 = $4,000.

3. Rate of Compliance in Answering Requests: To calculate the compliance rate for the ROI specialist who answered 307 of 580 requests within the specified time frame, we use the formula: (Number of requests answered on time / Total requests) * 100%. Compliance Rate = (307 / 580) * 100% = 52.93%.

4. Average Records Coded and Quality Passage Rate: a) Average records per coding professional = Total records / Number of professionals = 1,500 / 3 = 500 records per professional. b) Average records per working day = Total records / (Number of professionals * Number of workdays) = 1,500 / (3 * 21) = 23.81 records. c) Percentage of records that passed the quality screens = ((Total records - Records that failed) / Total records) * 100% = ((1,500 - 22) / 1,500) * 100% = 98.53%.

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