High School

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**Question 1:**
While a System Administrator is setting up defaulting rules for their Chart of Accounts, they wish to use the Commodity as the basis for one segment. Which COA is usually linked to commodities?

A. General Ledger (GL)
B. Cost Center
C. UNSPSC Codes
D. Tolerances

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**Question 2:**
A System Administrator initially created a dropdown custom field on the requisition object for their end users to choose between 10 different choices. Unfortunately, users are constantly picking the wrong choice. What is the best solution to avoid this?

A. Let users type values into a text field.
B. Have more internal training and review the drop list options.
C. Have admins fill out these fields instead.
D. Configure a Lookup Type custom field, which allows users to search for the values instead of selecting from a long list.

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**Question 3:**
On which 4 objects can you set a content group directly to limit access? Select all that apply.

A. A newly created view by a system user
B. A contract
C. Items
D. Custom Fields
E. Groups

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**Question 4:**
A System Administrator's AP team frequently runs into the issue of multiple people working on the same invoice at the same time. Where is the configuration to edit access by multiple people to a single invoice at one time?

A. PO Customization - edit the COA
B. This is not possible to configure in Coupa.
C. Company Information > Invoices section
D. Contracts - edit the Invoicing section for each contract

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**Question 5:**
Commodity codes on requisition lines transferred from punchout catalogs are frequently incorrect. What is the best way to ensure that end users submit punchouts with commodity codes correctly assigned?

A. Use only hosted catalogs to ensure that their commodity codes are correctly assigned.
B. Configure a commodity structure that is dictated by suppliers to ensure that their product categories are the same.
C. Request that suppliers update their punchout sites with the customer-specific commodity structure to ensure the correct code is passed via cXML.
D. Complete a mapping of UNSPSC codes to suppliers' commodity codes and load this mapping within the Coupa instance.

Answer :

Final Answer:

1. The COA is usually linked to the General Ledger (GL).

2. The best solution to avoid incorrect dropdown selections is to configure a Lookup Type custom field.

Explanation:

1. In most systems, the Chart of Accounts (COA) is linked to the General Ledger (GL). This connection helps organize financial transactions and allocate them to the appropriate accounts for tracking and reporting purposes.

2. To prevent users from choosing the wrong option in a dropdown custom field, it's advisable to configure a Lookup Type custom field. This feature allows users to search for values, making it easier to find the correct option rather than relying on a long list.

3. Content groups can be directly applied to Contracts and Custom Fields, allowing administrators to limit access and control who can view or modify these objects.

4. Configuring simultaneous edit access to a single invoice by multiple people is not a feature typically available in Coupa. This limitation helps maintain data integrity and prevents conflicts when multiple individuals attempt to edit the same invoice simultaneously.

5. To ensure correct commodity codes on requisition lines from punchout catalogs, it's best to collaborate with suppliers and request that they update their punchout sites with the customer-specific commodity structure. This ensures that the correct commodity codes are passed via cXML, reducing errors and ensuring accurate reporting.

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